If you are in the market for the right file management software solution to suit your business needs, this post will help you. We will list some pointers in the form of questions that you should find answers for while making the decision.
Which pricing plan: SaaS-based file management software solutions come in a variety of pricing plans. These plans differ from one another in terms of the number of features they offer and the number of users and/or the number of documents they support. You should conduct an audit of your business to collect these details. Remember that you have the option to upgrade as and when you want. You can do this with a few simple clicks and you can access the upgraded solution almost immediately. There is no need to pay up a lot upfront for features you might not even need.
Which cloud: This is something that you need to make a decision about pretty early in the game. You have the option to choose a public cloud, a private cloud, or a hybrid cloud. This essentially means that you can have your data hosted on your own servers, on your vendor’s servers, or on a combination of the both. Based on your level of comfort with your vendor and your concerns about security, you can take the right call in this regard.
Can it be integrated with other applications? Information is an important lifeline for any organization and almost all business processes and employees will need access to information to conduct their business operations. As such, the file management software you are going to deploy should support integration with other business management systems so as to facilitate faster access to information.
This apart, you also need to take into consideration the kind of privileges you want, the kind of security you want, and any customization you need.